Copyright: © JP


Help Contents
Contents

Introduction

Welcome to MOT

About the User guide

What's New in Worder 4.0 Standard

Quick Reference Guide

Installation

Software and Hardware Requirements

Setup

Specifics of Network Setup

Client-specific files used by MOT

Updating

Removing MOT

Search Use

Searching with MOT

User Interface

Search Use

Menu Commands

Keyboard Commands

Settings

About Settings

Selecting Dictionaries

Search and Result Languages

Language of User Interface

Ordering

Selecting Fonts

Activating Key

Product Key

Personal Dictionaries

About Personal Dictionaries

Troubleshooting and Customer Support

General

Error Messages

License Agreement

MOT Licence Agreement


Welcome to MOT

MOT® is a flexible and powerful dictionary software designed by Kielikone Ltd. It combines the features of a conventional dictionary and computers. MOT can be used with your word processing program in much the same way a regular dictionary can be. While working with a document, you can look up the translation for a word and copy it directly into your document. On the other hand, MOT also delivers a lot more than a conventional dictionary can. You can search for translations from multiple dictionaries, transferring the suitable answer to your document with the click of a single button. In short, you have all of the information of the different dictionaries and the searching power of your computer at your fingertips. In addition, it is easy to expand MOT by creating as many glossaries as you need and by tailoring Kielikone Ltd's dictionaries to meet your needs, for even the most demanding usage.

MOT consists of two parts: its Worder and its dictionaries. The Worder is the user interface for MOT. It can be used to look up words and create glossaries. MOT's linguistic information is in its dictionaries, from which the Worder looks up words. There are two types of dictionaries: commercial Kielikone dictionaries such as the Finnish Synonym Dictionary or the Finnish-English-Finnish Dictionary of Technical and Commercial Terms, as well as the user's own dictionaries, e.g. a company's internal vocabulary or a translator's specialized glossary.

We are dedicated to the development of MOT by continually licensing new dictionaries, etc. We welcome all feedback concerning MOT.

Copyright Kielikone Ltd. All rights reserved.


About the User guide

Getting Started is a printed booklet designed to help you get started with MOT. It contains detailed instructions on how to install MOT as well as a quick reference guide for experienced PC users explaining the basics of using MOT.

For more detailed instructions, see MOT's online Help, which gives examples and help on solving errors or problems as well as instructions on program maintenance. The online Help includes all the information found in the Getting Started booklet and more.


What's New in Worder 4.0 Standard

MOT 4.0 Standard introduces a completely new generation of MOT dictionaries. All of the good old features are still included, with the addition of a whole lot of new features:

•	A redesigned user interface, easier to use now due to its toolbars, movable bars and changeable font sizes.

•	Unicode support, which encompasses the characters of most of the languages used in the world today. Thanks to Unicode support, MOT Standard supports the following character sets: Latin, Cyrillic, Greek, Japanese and Chinese (Simplified).

•	Near Match Search, which will correct simple spelling mistakes.

•	In addition, the whole MOT package is now available on CD-ROM.

MOT is continually evolving and its selection of dictionaries is continually expanding. For the latest information on MOT and other Kielikone products, see our home page at www.kielikone.fi.


Quick Reference Guide

Opening and Closing MOT

Under Windows and Windows programs, e.g. word processing programs, MOT is like any Windows application. Start MOT after you have started your word processing program. When both are running:

•	ALT+1 activates MOT; the word processing program will remain in the background ready for use.

•	ESC minimises MOT to a button on the Windows taskbar. Reactivate MOT by pressing ALT+1.

You can exit MOT by selecting Exit from the File menu.

Looking up Words

1.	Select a suitable dictionary or group of dictionaries in the Dictionaries box.

2.	Type the word you want to look up in the Search for field and press the Enter key. MOT will look up the word in the selected dictionary or dictionaries and display the search result in the Entry content box and the Entries list box. Select any entry in the list to see its contents.

3.	If you are using MOT together with a word processing program, look up words in the following way:

a.	Select the word you want to look up in the document and activate MOT by pressing ALT+1. MOT will look up the word in the selected dictionary or dictionary group and display the search result in the Entry content box.

b.	Select a suitable translation from the Entry content box and transfer it to the document by clicking the Transfer button.

4.	Try out the Quick Search command in the Settings menu: MOT will start searching even as you type the search word.

5.	Also try the near matches feature: select the Near Matches tab of the Entries list. Near Matches will find the words that are spelled approximately the same as the word that is being searched for.

You can switch between fields by using the mouse or by pressing the tab key.

See also

Menu Commands

Keyboard Commands

For more detailed instructions on usage, see the chapters below.


Software and Hardware Requirements

In normal use MOT requires:

•	Microsoft Windows 95® or later. The browser software Internet Explorer® (version 3.0 or later) should also be installed on your computer. The MOT dictionaries may also require certain fonts to be installed on your computer.

•	A hard disk with 2.5 MB of free disk space. Furthermore, there should be space for dictionaries, unless they are used directly from the CD-ROM. The disk space requirement of Kielikone's MOT dictionaries ranges between 400 kB and 180 MB. Together the dictionaries may require several hundred MB's of disk space.


Setup

First check software and hardware requirements. Read the License Agreement, too.

MOT is available as a single user and a network licence. The type of the your license is hidden in the Product key that is delivered with the package. The setup program will read the type of the program from the key automatically. In network setup, workstatation installations are done after the software package installation on server. In single user version, no workstation installation is required.

•	Start the installation by inserting the first MOT-CD-ROM in CD-ROM-drive. If setup is not started automatically, select Run from the Windows  Start menu and enter D:\setup on the dialog box (replace D: by the CD-ROM drive that you are using).

•	Setup program guides you through the installation: first select the language of the installation and enter target directory. User and Product key must be entered exactly as they are printed on licence document. You can leave some of the commercial dictionaries uninstalled by removed check marks from Select dictionaries dialog. In the Dictionary Location dialog box you can define the location of your dictionaries. You can either install the dictionaries on your hard disk or use them from the CD-ROM drive. If you want to save hard disk space and use your dictionaries from the CD-ROM drive, note that the MOT CD-ROM must always be in the CD-ROM drive when you use MOT. If your MOT package consists of two CD-ROMs setup asks for the second CD-ROM only after the first one has been copied.

The setup program copies the files needed. Provided that there are no problems during installation, the installation program informs you that the installation is complete. The single user version of MOT is now ready for use. In network version, workstation installations must still be finished, see next chapter for more information on network installation.


Specifics of Network Setup

The installation of a network version of MOT has two stages. First you have to install everything  on the network disk of the server. This is done with SETUP.EXE of MOT-CD-ROM. Then you will have run WORKSTAT.EXE in workstations from MOT-directory of server, not from MOT-CD-ROM. Running WORKSTAT.EXE is not oblicatory, though.

In the MOT installation no active processes, operating system enhancements or system DLL files are installed. Therefore, the server need not be a Windows computer.

Note

•	The end user must have priviledges to to read and write into the HAKU.NET file which is created during the first startup. Note that in an unrestricted network version there is no HAKU.NET file

•	The end user must have priviledges to read all other files;

•	The end user must have priviledges to start all .EXE files.

•	License control will not function correctly unless the clocks of the workstations show approximately the same time.

•	In the network version if you choose to use the dictionaries from the CD-ROM, the installation program will next ask for a path from which the workstations can see the MOT CD-ROM. Type in the path to the server's CD-ROM drive. It is advisable to use the UNC name (UNC names are path names of type \\SERVER\CDROM).

Workstation installation without WORKSTAT.EXE

The WORKSTAT.EXE program

•	copies the content of the MOTCONF.INI file as a user-specific dictionary configuration into the System Registry;

•	creates the MOT icon into the Start/Program menu of Windows.

You may create the shortcut with some other methods, like with help of network management tools etc. This way the, user-specific dictionary configuration may leave empty.  However, it is recommended that all users in large networks use the common dictionary configuration as it makes it possible to maintain the dictionary configuration (for example install new dictionaries) in a centralized manner. If you insist on creating a initial user-specific dictionary configuration, though, create HKEY_CURRENT_USER\Software\Kielikone\MOTSTD –key with default values. Run WORKSTAT.EXE in one workstation and copy the values to the other.


Client-specific files used by MOT

MOT contains two types of configuration data: data that is common to all users and data that is workstation-specific. This means that the user can choose between two different dictionary configurations.

The settings shared by all users are saved in the MOTCONF.INI file, which is located in the MOT directory.

The workstation-specific settings of MOT Standard are user-specific and they are located in the Windows System Registry in the section

HKEY_CURRENT_USER\Software\Kielikone\MOTSTD\xxxx,

where xxxx is the middle part of the serial number of the program. You can view the serial number of your MOT license, for example, with the command Help/About.

MOTCONF.INI - Common Settings

[DICS]
DIC_1=path to dictionary 1
DIC_2=path to dictionary 2
...
GROUP_1=semicolon-separated list of dictionaries associated with the F1 key
GROUP_2=semicolon-separated list of dictionaries associated with the F2 key
...

The MOTCONF.INI file is in plain text format, so the configuration of dictionaries is easy to modify. It is located in the program file's folder. The common dictionaries configuration data can also be found in the MOTCONF.INI file's section that starts with the line that has the word DICS enclosed in brackets.

The filenames of the configuration's dictionaries are located on the rows with "DIC_i", where i is an integer ranging from 1 to N. N has been defined on the row that starts with the text LAST_DIC. In the following example, there are two rows that refer to two dictionaries that are located in the folder LEXICONS on the D drive. The common names of the dictionaries are "paper" and "mvs".

DIC_1=D:\LEXICONS\PAPER
DIC_2=D:\LEXICONS\MVS
LAST_DIC=2

The names of the dictionaries contain either the relative path starting from MOT's home directory or, in case the full path has been defined, the absolute path. The absolute path is identifiable through the two backslashes at the beginning or by the colon that is the second character. If the MOTCONF.INI file contains the relative path of a dictionary, the path will not start with a backlash. In the following example, the dictionary "paper" is located in the subfolder LEXICONS of the program's home directory:

DIC_1=LEXICONS\PAPER

For each group of dictionaries, there is a line GROUP_i, where "i" is a positive integer representing the group's number. On the group's line, there is a semicolon-separated list of integers, which refer to the dictionaries' name lines. The greatest group number is represented on the line LAST_GROUP.

You can name a dictionary group, if you want to. The name appears in the Dictionary group list in the MOT main window. The dictionary group's name is in the MOTCONF.INI file on a line GROUPNAME_i, where "i" refers to the group's number. The name of the dictionary group is on the name line. Both lines end in a semicolon. Note that neither group's name may contain semicolons. In the following example, the dictionary group's name is "Paper Glossaries".

GROUPNAME_1=;Paper Glossaries;

If you do not name the dictionary group, MOT will automatically select the long name of the first dictionary of the group as the name.

When you make changes to the common dictionaries configuration, MOT will increase MOTCONF.INI file's LastUpdate value by one. MOT will thus notice that changes have been made on a workstation and it will notify the user. If you do nots want to be notified, set LastUpdate to 0.

Remove the users' write permission in the MOTCONF.INI file if you do not want them to be able to change the common dictionary configuration.


Updating

Updating MOT usually means installing a new version of MOT, installing a new dictionary, or modifying the common dictionary configuration.

Updating MOT

Before installing a new version of MOT, it is recommended that you make back-up copies of your own dictionaries so they do not get destroyed during installation.

Install a new Worder using the installer as described earlier in the MOT installation instructions.

In many networks, Worder can only be updated if no one is using it during the updating process.

Installing Dictionaries afterwards

New dictionaries are installed the same way that a new Worder is, i.e. the whole package is reinstalled.


Removing MOT

To remove MOT:

•	Select the Windows command Start/Settings/Control Panel; from there, select Add/Remove Programs.

•	Select MOT 4.0 Standard.

•	Click Change/Remove.

To remove the network version:

•	Remove the MOT icons from the workstations. It is unnecessary to remove the MOTSTD key from the system registry, as it does not affect the machine's performance.


Searching with MOT

MOT is a dictionary program that can be used with Windows applications such as word processing programs or as a stand-alone application.

You will make the most of your MOT if you use it together with a word processing program. While working with a document, you can look up a word in the MOT dictionaries, study the different meanings and translations of the word, and insert the word of your choice directly into your document with a single click.

MOT offers many useful functions for managing your dictionaries: you can compile your own dictionaries, combine dictionaries into efficient dictionary groups, and add new commercial dictionaries to your MOT to create a library of electronic dictionaries to match your needs. Thanks to the simple user interface, using MOT is easy.


User Interface

Main Window

Main Window: Search for

Main Window: Dictionaries

Main Window: Entry Content

Main Window: Entries

Main Window: Toolbar


Main Window

MOT's user interface consists of a main window, which has three panes, two fields, five menus and a toolbar. You can switch between fields by using the mouse or by pressing the tab key.

You can change the size of the main window in the same way that you can change the size of any Windows window; make the window smaller or larger by pulling the edge of the window with the left mouse button. You can also maximize the size of the window by clicking the maximize button in the top right-hand corner of the window. You can adjust the pane size by dragging on the bar between them.


Main Window: Search for

Type the word you want to look up in the Search for field. You can also select the word from the Entries list box or from the Entry content box. In addition, you can highlight the word in a word processing program and press ALT+1, which will automatically search for that word.


Main Window: Dictionaries

The Dictionaries list box displays the active dictionary, in other words, the dictionary or dictionary group in which the next word will be looked up. Click the scroll arrow to view the entire list of available dictionaries. The first ten dictionary groups are associated with the function keys F1 through F10. The dictionaries in use are defined through Settings/Select Dictionaries.


Main Window: Entry Content

The Entry content box contains the translation, interpretations and other details regarding the word that was searched for. The dictionary's name is in brackets at the beginning of the search result. It is preceded by a number that is the same as the number preceding the dictionary's name in the Help menu. The abbreviations, authors and other information related to the dictionary are in the dictionary's help information, which is accessible through the Help menu.

You can access the Entry content shortcut menu by right-clicking the window. With it, you can use the most common commands. Most of these commands are also found in the Settings menu or on the toolbar. You can copy text to the clipboard, search or search all, look for text in the search results, transfer text to the word processing program, select the dictionaries or languages in use, etc.

The shortcut menu of the Entry content box


Main Window: Entries

The Entries list box shows the entries that were found. Select the entry that you want to be used and MOT will show the translation matches for it in the adjacent Entry content box.

You can search for words in two different ways: alphabetically and near matches. Alphabetical search will show the search word and the words following it in alphabetical order. You can browse the dictionary to get a general outlook of its contents. There are several different ways to alphabetize words in different languages; you can choose alphabetizing options with the command Settings/Ordering.

Near Matches shows the near matches of the word that was searched for. If you misspelled the word, you may be able to find it through this list. You can switch between Alphabetic and Near Matches by pressing Ctrl+Tab.

If Quick Search is enabled in the Settings menu, MOT will retrieve words from the dictionary and show them in the Entries screen while you are still typing the word into the Search for field.

The Entries list box has a shortcut menu that will be displayed when you right-click it. From the shortcut menu, you can use some of the functions that are in the Settings menu; for instance, you can change the alphabetical order or enable quick search.

The shortcut menu of the Entries list box


Main Window: Toolbar

The buttons in the MOT toolbar are a handy means of looking up words and translations.

Find

Will start an Alphabetic or Near Match search. MOT will search the selected dictionary's index for the word specified in the Search for field. The results will be displayed in the Entries list box.

Languages

Will open a language selection window where you can select the languages being searched for and the languages to be displayed. This is a useful function if you are using a multi-lingual dictionary or dictionary group.

Stop

Aborts the active function; for example, a search having lasted too long.

Back/Forward

Will display the previous/next match in the Entry content box. If you click the arrow, a menu is displayed where you can choose from earlier search results. Back/Forward command can also be used with the shortcut keys Ctrl+Up/Down.

Clear

Clears all the searches and search results in MOT.

Transfer

Transfers the selected word from the Entry content box into the document in the word processing program. If a word in the document is selected, the word selected in MOT will replace this word. If not, the word found by MOT will be copied to where the cursor was when you started the search.

The Transfer button is enabled only when MOT has been activated from another program by pressing the activating key (ALT+1). For details on the activating key, see Activating Key.


Search Use - Search Use
Search Use

Thanks to the simple user interface, looking up words with MOT is very easy. The basics include starting and quitting MOT, looking up words, transferring a word from MOT to your word processing program, and changing the active dictionary group.

More:

Starting and Quitting MOT

Using MOT in a Word Processing Program

Alphabetical Search Based on the Beginning of the Word

Near Matches

Wildcard Search

Quick Search

Using Several Dictionary Groups

Browsing Old Search Results

Find in Results

Clear


Starting and Quitting MOT

MOT can be used as a stand-alone application or together with another program, e.g. a word processing program.

Starting MOT as a Stand-Alone Application

You can start MOT in the same way as you would any other Windows application: by double-clicking its icon on the desktop.

Starting MOT in a Word Processing Program

Start the word processing program. Then start MOT by double-clicking on the MOT icon on the Windows desktop. When MOT is running and you are working with your word processing program:

•	ALT+1 will activate MOT. The word processing program will remain in the background ready for use;

•	ESC will quit MOT, but it will remain ready to use in the memory (MOT button is shown on the Windows task bar). Reactivate MOT by pressing ALT+1.

ALT+1 is the default activating key for MOT. You can change the activating key using the command Settings/Activating Key. For more information on the activating key, see Activating Key.


Using MOT in a Word Processing Program

When MOT is running and you are working in a word processing program:

•	ALT+1 will open MOT and search the dictionary for the word that is highlighted in the word processing program;

•	ESC or MOT's Transfer command will minimise MOT as a button on the Windows task bar. Reactivate MOT by pressing ALT+1.

The following paragraphs contain two different examples of basic MOT usage. The following examples assume that MOT has been started, i.e. it is displayed in its own window or as an icon, and that the word processing program is active.

Retrieving a Word and Transferring it to the Text

1.	Highlight the word that you want to look up in your document.

2.	Activate MOT by pressing ALT+1. The MOT main window will appear on top of your word processing program. MOT will look up the selected word in the active dictionary group and display the search result in the Entry content list box. If the specified word cannot be found in the dictionary, MOT informs you about this on the status bar at the bottom of its main window.

3.	Move the mouse on top of the Entry content list box and select the translation you want to transfer to your text.

4.	Click the Transfer button. The word processing program window will appear on top of the MOT main window. The word you selected will have been copied into your document, replacing the highlighted word.

Searching for a Word that is not in the Document

Press ALT+1. This will open MOT's main window. Type the word into the Search keyword field and press Enter or click Find. The result will be shown in the Entry content list box.

You can transfer a suitable word by selecting it with the mouse and by clicking Transfer.


Alphabetical Search Based on the Beginning of the Word

1.	Type the beginning of the word in the Search for field.

2.	Press Enter or click Find. The Entries list box's Alphabetic tab will display a list of entries that begin with the string you specified. If Settings/Quick Search is enabled, the list will automatically be displayed on the Alphabetic tab.

3.	If the criteria are not very specific, e.g., you have defined only a few letters to be searched for, searching for the string may take a long time. The search is run in the background, so you can keep on using MOT as usual. The progress of the search is displayed on the scroll bar on the right-hand side of the Entries list box. You can stop the search at any time by clicking Stop. If the criteria are not very specific, MOT will only display part of the results in the Entries list box.

4.	You can use the scroll bar to browse the Entries list. Select the entry you want using the mouse. It will be copied into the Search for field and the result shown in the Entry content box.

MOT will display the words surrounding the word searched for in Alphabetic tab. The searched word will be truncated from the end until the search returns words.

A truncating search will simplify finding translations for words that have been conjugated. Let's assume, that the text contains the word 'kittens'. As words in dictionary are in their nominative form, kittens will not be found. MOT will then truncate the word, until it finds words that match the search list. These are words that are close to kittens in form, and you can select the word you are looking for from the list.


Near Matches

The Near Matches tab will display words that nearly match the ones that are being searched for. Words are "close" to each other if they have a lot of common letters in the same order. The near matches feature will counter typos in the word being searched for. If you search for the word propably, MOT will suggest the correct word probably.


Wildcard Search

You can also use wildcards to search for words. Wildcard characters can be used to replace a part or parts of the search word to make the search more general and to get a larger number of matches; for example, you could look up words starting with a vowel or compound nouns with a certain ending. Add a wildcard character to your search word either by typing it or by selecting it with the Edit/Wildcard command.

You can add the following wildcards to your search word:

?	The question mark stands for any character.
Example: ca? would look up all three-letter entries beginning with ca (cat, cab, car, etc.)

*	The asterisk stands for any string of characters (the same as ?+).
Example: ca* would look up all entries beginning with ca (cab, cactus, cadmium sulphide, etc.)

+	The plus sign repeats the preceding expression, i.e. a character or a wildcard expression, zero or more times.
Example: be+t will find the words bt, bet, beet, etc.

@	The at sign repeats the preceding expression (i.e. a character or a wildcard expression) one or more times.
Example: com@a will find the words coma, comma, etc.

\	The backslash quotes a wildcard character when you wish to search for a character that would otherwise be interpreted as a wildcard character.
Example: *\@ would look up all entries containing the @ sign.

[]	A string in square brackets stands for any given character in the string. For example, [aeiouy] stands for a vowel. You can also use a hyphen to indicate a range of characters. For example, [a-z] stands for any letter between and including a and z. Square brackets are usually used when you want to combine wildcards into wildcard strings.
Example: [aeiouy]*house would look up all entries beginning with a vowel and ending with house (art house, open house, outhouse, etc.).

[!]	If the first character in square brackets is an exclamation mark, the expression stands for any character not specified in the brackets (negation).
Example: [!aeiouy]*house would look up all entries not beginning with a vowel and ending with house (boathouse, halfway house, madhouse, etc.).


Quick Search

Quick Search can be enabled using the command Settings/Quick Search.

Quick Search will make it easier to type long search words. When this feature is enabled, MOT will look for entries that start with the entered search word or, in case the Near Matches tab has been selected, words that are a close match to it. In other words, it will continually change the results according to the word being typed.


Using Several Dictionary Groups

It is often a good idea to extend a search to several dictionaries and dictionary groups. You can select a new dictionary group after a search either from the Dictionaries list box or by pressing the function keys (F1-F10). After selection, MOT will automatically look for the word again. For more information on grouping dictionaries, see Selecting Dictionaries.


Browsing Old Search Results

The old search results will stay in the Entry content box although they will scroll out of view as new searches are run. You can browse old search results by using the scroll bar on the right-hand side of the Entry content box, by using the toolbar buttons Back/Forward or by using the Ctrl+Up/Down shortcut keys. In addition, you can use the menu that opens by clicking the arrow next to the Back/Forward buttons. The menu and the buttons function in a slightly different way: the menu contains a row for each search you ran, whereas the buttons (and the shortcut keys) browse through the results one entry at a time.

You can remove old search results by clicking the Clear button. In addition, the Entry content box has a maximum size limit (ca. 400 rows), after which the oldest search results are discarded.


Find in Results

Find in Results

The Entry content box's shortcut menu has a command Find in Results. This command is useful when there are a lot of results: you can use it to find the words you are looking for.

Type the word you want to look up in the Search for field. Click In latest search results if you want to use the results of the search you just made. Click In all search results if you want to search everything in the Entry content box.

In addition, you can define whether the search is case sensitive and if you are only looking for whole words. The Find Next button will find the next occurence of the word. MOT will highlight it in the Entry content box. To close the window, click Close.


Clear

The Clear toolbar button clears all of the user interface fields and resets the program to its default settings.


Menu Commands

The menu commands of MOT include the following useful functions for changing dictionary settings, creating and editing personal dictionaries, and opening the user guides.

File/Exit

Quits MOT.

More:

Edit Menu

Settings Menu

Maintenance Menu

Help Menu

Context Menu


Edit Menu

Edit/Cut

Cuts the selected text to the Windows clipboard.

Edit/Copy

Copies the selected text (with formatting) to the Windows clipboard.

Edit/Copy Text

Copies the selected text (without formatting) to the Windows clipboard.

Edit/Paste

Pastes the contents of the Windows clipboard to the Search for field.

Edit/Delete

Deletes the selected text in the Search for field.

Edit/Wildcard

Adds wildcard characters to the Search for field. For more information, see Wildcard Search.

Edit/Find in Results...

Allows you to search words in the entry content box. For more information, see Find in Results.


Settings Menu

Settings/Select Dictionaries...

Allows you to connect dictionaries to MOT and to arrange your dictionaries into dictionary groups. For more information, see Selecting Dictionaries.

Settings/Local Configuration

Selects the local dictionary configuration, which you can edit with the Select Dictionaries command. For more information on dictionary configurations, see Selecting Dictionaries.

Settings/Common Configuration

Selects the common dictionary configuration. For more information on dictionary configurations, see Selecting Dictionaries.

Settings/Select Languages...

Allows you to select the search and result languages. For more information on language selection, see Search and Result Languages.

Settings/Show All Languages

Disables language selection, so the search is performed in all the languages and all results are shown. For more information on language selection, see Search and Result Languages.

Settings/Show Selected Languages

Enables language selection. For more information on language selection, see Search and Result Languages.

Settings/Ordering

Used to change the ordering of the Entries list box; for example, ä and a are the same letter in Western European ordering, whereas in Northern European ordering, ä is at the end of the alphabet. For more information, see Ordering.

Settings/Quick Search

Activates the automatic Find command, which makes MOT look up matches in the active dictionary group as you type letters in the Search for field. In previous MOT versions, this function was called Search tips. For more information, see Quick Search.

Settings/suomi, English

Allows you to select the language of the MOT user interface. For more information, see Language of User Interface.

Settings/Fonts...

Allows you to select the font with which MOT shows the search results. For more information, see Selecting Fonts.

Settings/Text Size

Selects the user interface's text size.

Settings/Activating Key...

Selects the MOT activating key or key combination. For more detailed information, see Activating Key.


Maintenance Menu

Maintenance/Open Dictionary…

Opens your personal dictionary for editing. For more information, see Creating and Editing Personal Dictionaries with the MOT Dictionary Editor.

Maintenance/New Dictionary…

Opens a new personal dictionary for editing. For more information, see Creating and Editing Personal Dictionaries with the MOT Dictionary Editor.

Maintenance/Open Text File…

Opens a personal dictionary in text format for editing. For details, refer to Creating and Editing Personal Dictionaries with a Word Processing Program.


Help Menu

Help/User guide

Opens MOT's online User guide.

Help/About…

Here you will find such information about MOT as the version number and the serial number of the Worder.

Help/Enter Product Key

With this command, you can enter a new user name and a key code in the program, so you can add licenses or change the user name. If the new code includes access rights to dictionaries that have not yet been installed, we recommend using the installation program, as this command will not copy the dictionary files from the MOT CD-ROM. You can also copy them manually and select them using the command Settings/Select Dictionaries.

Help/(name of a dictionary)

Dictionary-specific user guide. MOT adds this command to the Help menu for each installed dictionary, provided that the dictionary has a user guide. The dictionary-specific user guide contains useful information about the dictionary such as the origins and conventions of the dictionary.


Context Menu

If you right-click the MOT main window, a shortcut menu is displayed, which contains the MOT commands most often needed in the situation at hand.


Keyboard Commands

You will find the MOT keyboard commands a quick and convenient way to perform some of the basic MOT functions or to move the cursor when you do not wish to interrupt typing by using the mouse.

Enter

The Enter key on your keyboard starts a search in the active group of dictionaries. MOT will look up the word displayed in the Search for field. In the Entry content window, Enter will start a word search for the selected word(s). If no word has been selected, Enter will select the word that is under the pointer.

F1, F2, F3...

If there is a word or the beginning of a word in the Search for field, press one of the function keys (F1-F10) to start a search in the group of dictionaries connected to that key. MOT automatically looks up the word displayed in the Search for field.

If the Search for field is empty, press a function key to activate the dictionary group connected to that key. MOT will look up the next word in that dictionary group.

TAB

The tab key moves the cursor between the boxes and fields of the MOT main window (counter-clockwise Search for – Entries – Entry content – Dictionary Groups). TAB + SHIFT moves the cursor in the opposite direction, i.e. clockwise.

Ctrl+TAB

Ctrl+TAB will switch between the Entries list box's Alphabetic and Near Matches tabs.

ESC

The ESC key on your keyboard moves MOT into the background, ready-for-use (MOT appears as a button on the Windows taskbar). To reactivate MOT, press ALT+1.

Ctrl+Up/Down

With Ctrl+Up/Down, you can browse the results in the Entry content box.


About Settings

The Settings menu contains a series of commands with which you can customise the functions of your MOT to a certain extent. You can form several different kinds of dictionary combinations, name the dictionary groups, select the languages for the search list and change the user interface language, fonts or activating keys. In addition, you can change the ordering system in the search list or the font size of the user interface. You can do all this with the commands of the Settings menu.


Selecting Dictionaries

With the Settings/Select Dictionaries command, you can arrange the dictionaries of your local dictionary configuration into suitable groups to make your searches as effective as possible. The order of the dictionaries within a group determines the order in which MOT goes through them; for example, you can build a dictionary group in which MOT first searches through the company dictionary, then your own personal dictionary, then specialist dictionaries, and finally general dictionaries. Or, if English is your primary working language, you could group all your English dictionaries together.

Start arranging your dictionaries by selecting the Settings/Select Dictionaries command. The Select Dictionaries dialog box appears on-screen. In it, you can change the order of the dictionaries within a dictionary group, create new dictionary groups, and add and remove dictionaries to and from the dictionary groups.

Click the OK button to save the changes. If you do not want to save the changes, click the Cancel button.

The Order of Dictionaries within a Dictionary Group

Dictionary groups list

The order of the dictionaries within a group determines the order in which MOT goes through them. The dictionary groups are displayed as a two-layered list in the Select Dictionaries window's Dictionary groups pane. Move the dictionary groups and the dictionaries they contain by dragging and dropping them with the mouse.

The order of the dictionary groups determines the settings for the function keys (F1-F10); the first group is selected with F1, the second with F2, etc. The dictionary group's name can be changed by selecting the group and right-clicking it. Select the Rename command, type in the new name and press the Enter key.

New Dictionary Group

Creating new dictionary groups

To create a new dictionary group:

•	Select New group in the list of dictionary groups.

•	Select the dictionary that you want to add to this group from the right-hand list. Click the Add button. If they are located in another directory, change the directory by clicking the Change Folder button. You can add as many dictionaries to a group as necessary.

•	MOT will automatically name the new group after the first dictionary in the group. To change the name of the group, select the group and click the right mouse button. Select the Rename command, type in the new name and press the Enter key.

  	Changing the name of a dictionary group

•	You can move the group to where you want it by dragging and dropping it in the Dictionary groups list.

Adding and Removing Dictionaries

Adding a dictionary into a dictionary group

To add a dictionary to a dictionary group, select the group in Dictionary groups list and then a dictionary from the dictionary list. If they are located in another directory, change the directory by clicking the Change Folder button. Select the dictionary and click Add to Group. Move the dictionary groups and the dictionaries they contain by dragging and dropping them with the mouse. The order of the dictionaries in the group determines the order MOT searches for words.

To remove a dictionary from a group, select the dictionary and click Delete.

Network Version

Common dictionary configuration in the network version

In the network version of MOT, you have two different dictionary configurations at your disposal: the common dictionary configuration, which is available to all users and the local dictionary configuration, which is only available on your workstation. The common dictionary configuration is centrally maintained, which means that the administrator takes care of creating dictionary groups, installing new dictionaries, etc.

The common dictionary configuration has been saved on the network as the MOTCONF.INI file. If necessary, lock the common dictionary configuration by removing write permission to this file. This makes it impossible to edit the common dictionary configuration in the MOT user interface.

For more information on MOTCONF.INI, see Client-specific files used by MOT.


Search and Result Languages

If the dictionary contains a word in multiple languages, you may need to limit the amount of languages displayed. You can select the languages used in the search results with the Select Languages command. You can enable and disable the selection using the commands Show Selected Languages and Show All Languages. Language selection is unique to a dictionary group and can only be used in dictionaries that contain information on the languages of the entries.

Selecting the Search and Result Languages

Languages are set separately for searching and displaying. Selecting search languages means that only the languages you selected will be used in the search. MOT will not list entries in other languages in the Entries list box. Selecting the result languages will cause the results in Entry content box to only be displayed in the languages you have selected.

By default, the search languages selected are also the result languages. If you look up words in a multi-lingual dictionary from English to French, select English as the search language and French as the result language. English is thus automatically selected as the result language as well. This way you will see both languages in the search results.


Language of User Interface

Language choices of the user interface

The available MOT interface languages are displayed in the Settings menu. You can select the interface language from the menu. When you change the language, the language of all texts in the MOT user interface will change. The new settings take effect immediately.


Ordering

Ordering options

You can select the ordering used in the alphabetical search from the Settings menu. There are four options: Multilingual, Western European, Eastern European and Northern European. Multilingual ordering is the default.

Multilingual ordering will use the ordering of each entry's own language. For example, in Finnish, ä is situated towards the end of the alphabetical order, whereas in German it is situated with the letter a.

If you have selected only one language to be searched, multilingual ordering will produce an order that is based on the language specified. If you have selected multiple languages, the words will be ordered interlaced with each other according to their own ordering rules. For more information, see Search and Result Languages.

When using multiple search languages, multilingual ordering may lead to a certain letter being listed in multiple locations; for example, Swedish and Norwegian å will be displayed in different locations. If you want to make sure that each letter will only be displayed in one location, select one of the other three ordering rules. They will use the following ordering regardless of the language in question:

Western European

Eastern European

Northern European

The ordering setting affects not only the order but also how the entries are found; for example, in Finnish, ä is not the same letter as a, so a search for letter a will not display letters ä, whereas, in German, a search for a will also display ä. If you select Western European ordering, Finnish words are found in the same way as German ones.

No matter what the ordering rules and languages searched for are, a search done using diacritical letters will always find the same letters. For example, searching for the letter a will also find its diacritical versions (á, à, ä, etc.), but searching with á will only display á, if there are any to be found.


Selecting Fonts

MOT lets you select the font used for the search results. The MOT installation program will probably automatically select suitable fonts for you. However, should you have problems with displaying characters, try changing the font.

Select fonts with the Settings/Fonts command. You can select a font for each character set (Latin, Cyrillic, etc.). Start by selecting a character set in the Character set list box. MOT will display a list of all the available fonts that contain the character set you selected. Click Select after selecting each font. Finish by clicking the Close button.

Selecting fonts


Activating Key

The activating key is a handy way to activate MOT while you are working in a word processing program. The default activating key of MOT is ALT+1.

Activating key dialog box

Change the activating key with the Settings/Activating Key command. When the Activating Key dialog box appears on-screen, press the new activating key combination. It will be displayed in the Key combination field. Save the new activating key by clicking the OK button.

When choosing the activating key combination, it is a good idea to pick a key combination that is not normally used while typing.

If you clear the Key in use check box, MOT will only function as a stand-alone program.


Product Key

You can enter a new key code for MOT using File/Product Key command. Key codes are a license-unique ID that is needed for using MOT. It contains information on the amount of licenses, glossaries purchased, etc.

If you want to install new dictionaries, we recommend re-installing MOT. Setting the key code will not install the new dictionaries as they need to be copied from the CD-ROM and enabled with the command Settings/Select Dictionaries.

The Product Key that you enter must be a valid, MOT 4.0 Standard Product Key.


About Personal Dictionaries

To supplement the commercial Kielikone dictionaries you can create as many personal dictionaries as you need in MOT. Personal dictionaries are ideal, for instance, for words and terms which have not yet found their way into commercial dictionaries. MOT features a dictionary editing tool called the MOT Dictionary Editor which makes creating and editing personal dictionaries easy. With the MOT Dictionary Editor you can create personal dictionaries which use the Latin or Cyrillic character sets. MOT also supports importing personal dictionaries which are created with a word processing program. Note that the contents of commercial dictionaries cannot be modified.

When MOT is regularly used by a large group of people, there are usually two types of personal dictionaries: every user's private personal dictionaries and the personal dictionaries of the firm or community which are shared by all the users. With respect to how MOT functions this division into two categories is irrelevant. However, it may facilitate the sometimes troublesome task of managing dictionaries in large user communities.

In a user's private personal dictionaries the terminological discipline does not usually need to be very strict and the conventions do not necessarily have to be controlled. The easiest way to add words to a user's private personal dictionary is to use the Maintenance/Open Dictionary command (for details, see Creating and Editing Personal Dictionaries). If a private personal dictionary requires extensive revision, the best way to go about this is to convert the dictionary into text format, edit it and reconvert it into MOT format (to find out more, refer to Creating and Editing Personal Dictionaries).

When the personal dictionaries of a community are shared by a group of users it is advisable to make one person responsible for the maintenance of the personal dictionaries. This person will then be the only person to add and delete words in the dictionaries and he/she will generally also be responsible for the validity of the translations in the dictionaries. Other users should be prevented from adding words into the dictionaries by limiting the write access in the network.

Probably the best way to go about managing dictionaries for a group of users is to have a master copy of each dictionary in text format, edit the master copy, and, from time to time, convert a copy of the master copy into dictionary format and then distribute it for general use. A master copy in text format is very easy to update, spell check, and transfer into other environments.

In practice, both the character sets available and the maximum length of dictionary entries impose certain restrictions on the use of MOT personal dictionaries. If you need to compile and maintain large dictionaries or entire terminologies, turn to TermIt (MOT Professional in the future), a powerful tool Kielikone Ltd. has developed especially for the purposes of terminology management.

More:

Structure of Personal Dictionaries

Creating and Editing Personal Dictionaries

Cyrillic Personal Dictionaries


Structure of Personal Dictionaries

In MOT there are two ways to create and maintain personal dictionaries: use the MOT Dictionary Editor or write the dictionaries with your word processing program and convert them into the MOT format. The MOT Dictionary Editor is a handy tool for editing your personal dictionaries while you are working on a text or making the occasional addition to your dictionary. However, your best choice for creating large dictionaries or making major revisions is a word processing program.

The MOT Dictionary Editor of MOT 4.0 Standard is a tool for creating and managing personal dictionaries. The MOT Dictionary Editor takes care of the correct structure of your personal dictionaries. However, you should be familiar with the basic structural requirements for MOT personal dictionaries. Particularly if you are going to create or edit a large dictionary with a word processing program, it is vital that you understand the simple but absolute structural requirements of MOT personal dictionaries to be able to produce dictionaries that MOT will be able to convert into its internal format. With MOT you can create personal dictionaries which contain Latin or Cyrillic characters. If you are going to create personal dictionaries which contain Cyrillic characters, read also Cyrillic Personal Dictionaries.

The structure of personal dictionaries in MOT 4.0 Standard is the same as in previous versions of MOT (3.0, 2.2 and 98). Note that the user's guide for a personal dictionary and translated dictionary names cannot be used in older MOT versions. Also the maximum length of the lines in a personal dictionary is smaller in older MOT versions. With MOT 4.0 Professional, you can make structural term banks that cannot be edited in Standard version.

In the following sections the structure, user's guides, and names of personal dictionaries are described in detail. Creating and editing personal dictionaries is described in section Creating and Editing Personal Dictionaries.

By far the best way to learn how to create personal dictionaries is by trial and error. Make sure you understand the basics of MOT dictionary structure and start experimenting.

A personal dictionary consists of three parts:

1.	Dictionary proper

2.	User's guide

3.	Name file containing the translations of the name of the personal dictionary.

Parts 2 and 3 are optional; the dictionary functions well even without them.

More:

1. Dictionary Proper

2. User's Guide for a Personal Dictionary

3. Translating Names of Personal Dictionaries


1. Dictionary Proper

Once a personal dictionary is in MOT format, it consists of three files which are named, for example, OWN.HAS, OWN.SOR, and OWN.DAT.

A dictionary file consists of entry lines. Typically, one entry line contains the word, its translations and other relevant information such as grammatical information or comments. When you look up a word, MOT will display the whole entry line.

Parts of the Entry Line

In text format, an entry line of a personal dictionary contains:

•	a word;

•	its translations;

•	comments.

The word and its translations function as search words.

Structure of the Entry Line

An entry line should have the following structure:

word (comment1, comment2,...); translation1 (comment1, comment2,...); translation2 ; ...

Examples of entry lines:

cat; kissa

cat; kissa (s, small mammal)

cat; kissa (S,E) ; katt (S,R, en); Katze (S,S,die)

home-made cheese (S,E); kotijuusto

home-made cheese(S,E); kotijuusto (S,F)

When MOT looks up words, the word and its translations are equal: all entities which are separated from each other with a semi-colon can function as search words. For example, you will find the third one of the example entries above when you use cat, kissa, katt or Katze as the search word. Note that the words between the semi-colons, except for the comments, form one entity and you can conduct a search only by using the whole entity or the beginning of it as a search word (e.g. home-made cheese, not cheese). Comments cannot function as search words.

An entry line must not contain line breaks. Use a line break only to separate entry lines from each other. If you write your dictionary in text format, for instance, with Microsoft Word®, save your document as Text Only (DO NOT save it as Text Only with Line Breaks).

Furthermore, semi-colons must not be used in comments because semi-colons separate the parts of the entry line from each other. Similarly, parentheses must not be used inside words or commenting texts because parentheses separate the comments from the entry words proper.

From MOT version 2.0 onwards a comment can be placed in the middle of a word and an entry line may contain several comments:

look (v) forward to; odottaa (v) innolla (jtkin)

The search word look forward to would produce this line.

Special Characters

You may use the following Windows ANSI characters (System font) in your personal dictionaries:

•	a b c d e f g h i j k l m n o p q r s t u v w x y z å ä ö

•	à á â ã ç è é ê ë ò ó ô õ ì í î ï ù ú û ñ ü ° ¥ ª µ ß £

•	A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Å Ä Ö

•	Ô Ó Ò Ñ Ð Ï Î Í  Ì Ë Ê É È...

•	0 1 2 3 4 5 6 7 8 9

•	, " ' < > / = ? ^ ~  - _  | : *

Note that during a search diacritics are discarded. For example, è, é, ê, and e are considered equal so the word café would be found with the search word cafe.

Add the special characters to your dictionary for example with the Windows program CHARMAP.EXE.

Maximum Size of Personal Dictionaries

The maximum size of a personal dictionary file is approximately 16 MB.

Long Entries

You should keep the length of the entry lines in a personal dictionary shorter than 2000 characters. The section between semi-colons should be less than 500 characters in length. However, in a search only about 60 first characters of the words in an entry are used. The maximum length of a comment text within parentheses is also 500 characters. If you need to use long comments you can divide them into several shorter comments:

word; translation1; translation2 (comment1); (comment2); (comment3); ...

Wrap and Line Break

Windows word processing programs allow you to use both wrap and line break. When you save a personal dictionary file in text format, make sure that wraps are not saved in the text document. A dictionary file in text format may contain only one kind of line break and line break always separates the entries from each other.

Grammatical Information

You may wish to add grammatical information such as part of speech, gender, and inflected forms into your personal dictionary. In MOT the comment field is reserved specifically for this purpose. Remember that information in the comment field cannot function as a search word.

For example:

olla; be (V, Engl, is/are, was/were, been)

Dictionary Names

You can give your personal dictionary a long name and a short name either using the MOT Dictionary Editor or by editing the .LNG file of the dictionary (for details on how to edit the .LNG file, see Translating Names of Personal Dictionaries). The long name appears in the Dictionaries list in the MOT main window. The short name appears only if the dictionary is used with older versions of MOT. The maximum length of the long name is 57 characters and the maximum length of the short name is 6 characters.


2. User's Guide for a Personal Dictionary

The user's guide for a personal dictionary contains important information usually found on the introductory pages of a conventional dictionary. For example, it may include explanatory notes and dictionary sources, and explain conventions. In MOT you can create such useful user's guides for your personal dictionaries.

MOT adds a user's guide for your personal dictionary into its Help menu if a help file can be found in the directory of the dictionary file. The name of the help file must include the same first 5 letters as the name of the dictionary file, and the following three characters should be a language code (FIN or ENG). The extension is .HLP.

For example, if the name of the personal dictionary file is P:\MOT\PRIVATE, the Finnish and English help files would be called P:\MOT\PRIVAFIN.HLP and P:\MOT\PRIVAENG.HLP, respectively. If the length of the name of the personal dictionary does not exceed 5 characters, e.g. P:\MOT\PRI, the name of the Finnish help file is P:\MOT\PRIFIN.HLP. MOT chooses the help file depending on the language the user has chosen for the MOT user interface.

Write the user's guide for your personal dictionary using any tool designed for creating Windows help files (for example Doc-To-Help®). If you are not able to create Windows help files, use the extension .TXT when naming the file (e.g. P:\MOT\PRIENFIN.TXT). MOT will then add into its Help menu a command which starts Windows Notepad® by default and loads the text format help file in question into it. If you would rather use Write® instead of Notepad®, you should add the key

HKEY_CURRENT_USER\Software\Kielikone\MOTSTD\xxxxxxx\UserHelpViewer

into the System Registry of the workstations and as its value

WRITE

MOT will now use Windows Write® to display the help files with the extension .TXT. In this case, the files can be in the Write file format and they may include, for example, formatting.


3. Translating Names of Personal Dictionaries

Since you can choose either Finnish or English as the language of the MOT user interface, the names of your personal dictionaries should be translated into the same languages. The names of a personal dictionary are explained in detail in section Dictionary Proper.

Save the translated names of your personal dictionaries into a file with the extension .LNG, located in the same directory as the other files of the dictionary (.DAT, .HAS, .SOR, and .HLP or .TXT). The structure of the file should be the following:

[NAMES]

<languagecode1>=<short name>;<long name>;<explanation>

<languagecode2>=<short name>;<long name>;<explanation>

...

A language code line must not contain line breaks.

For example:

[NAMES]

FIN=Keitto;Yritys Oy:n keittiösanat;Yritys Oy:n suomi-englanti Keittiösanasto

ENG=KITC;Kitchen Terms of Company Ltd.;Finnish-English Dictionary of Company Ltd.

...

For detailed information on how to create .LNG files refer to section Defining the Language of the Words.


Creating and Editing Personal Dictionaries

In MOT there are two ways to create and edit personal dictionaries: using the MOT Dictionary Editor or writing the dictionaries with your word processing program and converting the resultant text file into the MOT format. The MOT Dictionary Editor is a handy tool for editing your personal dictionaries. However, if you need to create large personal dictionaries or make major revisions to a personal dictionary, a word processing program may prove to be a better choice.

The next sections describe how to create and edit a personal dictionary. If you are going to work with the MOT Dictionary Editor, read section Creating and Editing Personal Dictionaries with the MOT Dictionary Editor. If you are going to create a personal dictionary with a word processing program, take a look at section Creating and Editing Personal Dictionaries with a Word Processing Program. For details on how to create and edit personal dictionaries containing Cyrillic characters refer to Cyrillic Personal Dictionaries.

More:

Creating and Editing Personal Dictionaries with the MOT Dictionary Editor

Creating and Editing Personal Dictionaries with a Word Processing Program

Defining the Language of the Words


Creating and Editing Personal Dictionaries with the MOT Dictionary Editor

The MOT Dictionary Editor is a handy tool for creating a new personal dictionary or editing your old personal dictionaries while you are working on a text or making occasional additions to a personal dictionary.

Creating a New Personal Dictionary with the MOT Dictionary Editor

Before creating a new personal dictionary you need to find out what the default directory for personal dictionaries is in your PC. Select the Settings/Select Dictionaries command and check the path given in the heading for the Available dictionaries box. Use this path when saving your personal dictionary for the first time as described in step 5 below.

Start creating a new personal dictionary by selecting the Maintenance/New Dictionary command. The MOT Dictionary Editor will appear on the screen.

Follow these steps:

1.	Type in the long name and the short name of the dictionary. The long name appears in the Dictionaries list in the MOT main window. The maximum length of the long name is 57 characters and the maximum length of the short name is 6 characters.

2.	In MOT you can create personal dictionaries which contain either Latin or Cyrillic characters. Check the character set: if you are about to create a dictionary containing Cyrillic characters, select the Cyrillic character set (for more details, see Cyrillic Personal Dictionaries).

3.	Add at least one entry line to the new personal dictionary by first clicking the New Line button and then fill in the data in the Headword/Translation field. The Headword and translations list box displays the contents of the selected entry line.

4.	To edit an existing entry line, select the line in the Select line list box and edit its content in the Headword/Translation field. To delete a line, select the line in the Select line list box and click the Delete Line button.

5.	Save the dictionary. MOT asks for a file name with the Save file dialog. It is a good idea to put the dictionary in MOT's default directory for dictionaries (to find out what the default directory is in your case, select the Settings/Select Dictionaries command and check the path given in the heading for the Available dictionaries box).

6.	Close the MOT Dictionary Editor by clicking the Close button.

7.	Finish creating a new personal dictionary by connecting it to your local dictionary configuration with the Settings/Select Dictionaries command. If you used the default directory as instructed above, the new personal dictionary will automatically appear in the list of available dictionaries. For more details, see Selecting Dictionaries.

Editing a Personal Dictionary with the MOT Dictionary Editor

Start editing a personal dictionary by selecting the Maintenance/Open Dictionary command and select the dictionary you want to edit in the Open Dictionary dialog box. MOT will open the dictionary in the MOT Dictionary Editor (this also applies to personal dictionaries created with previous MOT versions).

Select the entry line you want to edit in the Select line list box. To create a new entry line, click the New Line button. To delete a line, select the line and click the Delete Line button.

Select line list box

The Headword and translations list box displays the contents of the selected entry line. The first line in the list contains the headword and the rest are translations. Select the word you want to edit.

Headword and translations list box

The Translation/Headword field displays the word you selected for editing with comments in parentheses. Edit the data. Remember to write comments in parentheses. To add a new translation to the entry line, click the New Translation button. A new translation will be placed after the selected word in the Headword and translations list box. To remove a translation, select it and click the Delete translation button. Tip: move to the previous or next word in the dictionary with the up and down arrow keys.

For more information on the structure of personal dictionaries refer to Structure of Personal Dictionaries.


Creating and Editing Personal Dictionaries with a Word Processing Program

The MOT Dictionary Editor is a handy tool for editing your personal dictionaries while you are working on a text or making the occasional addition to your dictionary. However, your best choice for creating large dictionaries or making major revisions is a word processing program. Once converted into the MOT format, personal dictionaries that have been created with a word processing program can, of course, be edited with the MOT Dictionary Editor.

If you are going to create or edit a large dictionary with a word processing program, it is vital that you understand the simple but absolute structural requirements of MOT personal dictionaries to be able to produce dictionaries that MOT will be able to convert into its internal format. The structure of personal dictionaries is described in section Structure of Personal Dictionaries. With MOT you can create personal dictionaries which contain Latin or Cyrillic characters. If you are going to create personal dictionaries which contain Cyrillic characters, read also Cyrillic Personal Dictionaries.

Creating a New Personal Dictionary with a Word Processing Program

Follow these steps:

1. Open a new blank document.

2. Type in the entry lines:

a. Type in the headword followed by a semi-colon;

b. Type in its translation. If you add more than one translation, separate them from each other with semi-colons;

c. If necessary, write comments (such as grammatical information) in parenthesis.

For example:

cat; Katze

cat; Katze (n, small mammal)

3. Make sure that the structure of the dictionary remains intact (for details see Structure of Personal Dictionaries). Also be sure to save the file in text format (for example, with Microsoft Word® save your document as Text Only). Windows word processing programs allow you to use both wrap and line break. When you save a personal dictionary file in text format, make sure that wraps are not saved in the text document.

4. Convert the dictionary file into the MOT format by following these steps:

a. Before starting the conversion you need to find out what the default directory for personal dictionaries is in your PC. Select the Settings/Select Dictionaries command and check the path given in the heading for the Available dictionaries box. Use this path when saving your personal dictionary for the first time as described in step e below;

b. Open your text file with the Open Text File command in the Maintenance menu. MOT will open the text file into the MOT Dictionary Editor. Normally, text files are in Windows ANSI format. If you need to open a text file saved in DOS ASCII format, select Dictionary as DOS text as the file type in the Open dialog box;

c. In the MOT Dictionary Editor, give the dictionary a long and a short name. The long name appears in the Dictionaries list in the MOT main window. The maximum length of the long name is 57 characters and the maximum length of the short name is 6 characters;

d. Select the character set if the dictionary contains Cyrillic characters (for details, see Cyrillic Personal Dictionaries);

e. Save the dictionary in MOT format with the Save As command. It is a good idea to put the dictionary in MOT's default directory for dictionaries (to find out what the default directory is in your case, select the Settings/Select Dictionaries command and check the path given in the heading for the Available dictionaries box).

5. Close the MOT Dictionary Editor by clicking the Close button.

6. Finish creating a new personal dictionary by connecting it to MOT with the Select Dictionaries command in the Settings menu. If you used the default directory as instructed above, the new personal dictionary will automatically appear in the list of available dictionaries. For more details, see Selecting Dictionaries.

Editing a Personal Dictionary with a Word Processing Program

Your personal dictionaries are usually best edited with the MOT Dictionary Editor (also those created with a word processing program). However, if you want to make large revisions, using a word processing program might be a wise choice. This section describes how to export a personal dictionary from MOT into a word processing program and how to import it back again after editing. Editing a personal dictionary with the MOT Dictionary Editor is described in section Editing a Personal Dictionary with the MOT Dictionary Editor.

The commercial MOT dictionaries are protected by copyright law and cannot be converted into text format.

To edit your personal dictionary:

1. Start by opening the personal dictionary with the Maintenance/Open Dictionary command.

2. Select the dictionary that you want to edit in the list of available personal dictionaries and click the OK button. The MOT Dictionary Editor appears on the screen.

3. Convert the personal dictionary into text format with the Export Text button of the MOT Dictionary Editor. Note that text files are normally in Windows ANSI format. If you wish to save a text file in DOS ASCII format, select Dictionary as DOS text as the file type in the Save As dialog box after clicking the Export Text button.

4. Edit the dictionary with a word processing program. Make sure that the structure of the dictionary remains intact (for details see Structure of Personal Dictionaries). Also be sure to save the file in text format (for example, with Microsoft Word® save your document as Text Only). Windows word processing programs allow you to use both wrap and line break. When you save a personal dictionary file in text format, make sure that wraps are not saved in the text document.

5. When you have finished editing, reconvert the personal dictionary into MOT format. Open it with the Maintenance/Open Text File command. MOT will open the text file in the MOT Dictionary Editor. In the editor, give the dictionary a long and a short name, and select the character set if the dictionary contains Cyrillic characters (for details, see Cyrillic Personal Dictionaries). Save the dictionary in MOT format with the Save As command. Normally, text files are in Windows ANSI format. If you need to open a text file saved in DOS ASCII format, select Dictionary as DOS text as the file type in the Open dialog box.


Defining the Language of the Words

It is recommended, though not necessary, to define the language of the words in a personal dictionary. Defining the language of the words in your personal dictionaries will be useful in the future versions of MOT even though in MOT 4.0 Standard the Select Languages command does not yet work for your personal dictionaries.

Enter the language information using the Language list box in the MOT Dictionary Editor main window. MOT will automatically place the language information in parentheses after the word. Delete the language information by selecting the content of the Language list box and pressing the Delete key on your keyboard.

MOT offers a list of twelve of the most commonly used Western languages in the Language list box. If you need other languages, define your own list of languages in the .LNG file of the dictionary (for example, if the name of your personal dictionary is MYDIC.DAT, the name of the .LNG file would be MYDIC.LNG). Note that while the .DAT file is created automatically when you create a new personal dictionary the .LNG file has to be created by you if you want to specify the languages of your dictionary and those languages are not included in the default language list of the MOT Dictionary Editor. The .LNG files you create are dictionary-specific.

Create the .LNG file using the Windows Notepad® program (Start/Programs/Accessories/Notepad). Follow these instructions carefully:

1. The .LNG file begins with the Languages line. Type in the word Languages in square brackets.

2. The Languages line is followed by all the languages that you need. Type each language on its own line. The lines have a carefully defined structure which you need to follow:

a. The first part is a three-letter abbreviation for the language (in the example below HUN, ICE, etc.). This abbreviation is not case-sensitive;

b. The second part is an equals sign (see the example below);

c. The third part is a two-letter abbreviation for the language (in the example below hu, is, etc.). This abbreviation is case-sensitive;

d. The fourth part is the name of the language in English  preceded and followed by semi-colons (in the example below ;Hungarian; and ;Icelandic;).

e. The fifth part is the name of the language in Finnish (in the example below unkari and islanti)

Example of a possible .LNG file:

[Languages]

HUN=hu;Hungarian;unkari

ICE=is;Icelandic;islanti

LAT=la;Latvian;latvia

LIT=li;Lithuanian;liettua

POL=po;Polish;puola

SLO=sl;Slovak;slovakki

TUR=tu;Turkish;turkki

DefaultHeadword=HUN

DefaultTranslation=ICE

The two-letter abbreviations for languages (in the example above hu, is and la) are needed in the NTRF conversion. They should comply with the ISO 639 standard. However, you can choose freely the other language abbreviations (in the example above HUN, ICE and LAT). For more information on the .LNG file, see Translating Names of Personal Dictionaries.

3. Save the .LNG file in the same directory as your personal dictionary with the same name as you have saved the personal dictionary. Save the file with the .LNG extension (for example, if the name of your personal dictionary is MYDIC.TXT, the name of the .LNG file would be MYDIC.LNG). Be sure to save it in Text Only format. Note, however, that some editors automatically add the .TXT extension to the saved file and this has to be deleted from the .LNG file name before the file can be used by the MOT Dictionary Editor.

4. Open your personal dictionary to the MOT Dictionary Editor with the Maintenance/Open Personal Dictionary command and the new languages specified for that dictionary in the .LNG file are now at your disposal in the MOT Dictionary Editor's Language list box.

Note that when compiling a large bilingual dictionary you can define a default language for both headwords and translations with the Default headword language and Default translation language list boxes in the bottom of the MOT Dictionary Editor dialog box. The MOT Dictionary Editor automatically applies the default language information whenever you add a new headword or translation in a particular dictionary.

Default languages are also used in the NTRF conversion when you are transferring your dictionary data into the TermIt/MOT Professional program.


Cyrillic Personal Dictionaries

Creating personal dictionaries containing Cyrillic characters involves some special settings which are described in this section. Basically, however, Cyrillic personal dictionaries are created in the same way as Latin personal dictionaries so for detailed instructions on how to create and edit personal MOT dictionaries refer to Personal Dictionaries.

Create personal dictionaries containing Cyrillic characters either with the MOT Dictionary Editor or with a word processing program.

More:

Creating a Cyrillic Dictionary with the MOT Dictionary Editor

Creating a Cyrillic Dictionary with a Word Processing Program


Creating a Cyrillic Dictionary with the MOT Dictionary Editor

A Cyrillic dictionary must comply with one of the following formats:

1.	The headword is written with Latin characters and the translations are written with Cyrillic characters:

2.	The headword is written with Cyrillic characters and the translations are written with Latin characters:

Create the dictionary as described in Creating a New Personal Dictionary. When creating the dictionary, use the Character set combo box of the MOT Dictionary Editor to select which of the two formats the dictionary complies with.

Selecting character set

The MOT Dictionary Editor displays Cyrillic characters with the Windows 1251 character set. Displaying Cyrillic characters requires that the Arial font in your Windows contain a Cyrillic code page.

A Cyrillic personal dictionary is edited like any personal dictionary except that the list of allowed characters is a bit different on the Cyrillic side:

If you want to use accented characters such as

type them so that the character is preceded either by two full stops (..) or by a hyphen (') like this:

Note, however, that the Unicode standard contains no accented Cyrillic letters. Therefore you will not see the accents when using the dictionary (except for ..e and ..E, which is not an accent but a sound).

When saving a Cyrillic dictionary, the MOT Dictionary Editor creates an extra file with the extension .CYR. It is needed whenever the dictionary is re-opened for editing. However, in search use it is not needed.


Creating a Cyrillic Dictionary with a Word Processing Program

Create a personal dictionary containing Cyrillic characters using a word processing program like this:

1.	Create a dictionary with your word processing program observing the structural criteria for personal dictionaries (for details, see Structure of Personal Dictionaries). The font used to represent Cyrillic characters must use the Windows 1251 character set and all the dictionary lines must comply with one of the following formats:

•	Latin headword, Cyrillic translations

•	Cyrillic headword, Latin translations

2.	Save your document in the default format of your word processing program to preserve information concerning fonts (for example in Microsoft Word® as PROD.DOC). This will be the master file for the dictionary.

3.	Save your document in text format (for example as Text Only which means that the Windows ANSI character set is used) under the same name as the master file but with the .TXT extension, such as PROD.TXT in this case.

4.	Start MOT. Before opening your file you need to find out what the default directory for personal dictionaries is in your PC. Select the Settings/Select Dictionaries command and check the path given in the heading for the Available dictionaries box. Use this path when saving your personal dictionary for the first time as described in step 7 below.

5.	Select the Maintenance/Open Text File command and open the text format file of your dictionary.

6.	Give your dictionary a long and a short name, and select the correct format (Latin headword, Cyrillic translations or Cyrillic headword, Latin translations).

7.	Save the dictionary by clicking the Save button. It is a good idea to put the dictionary in MOT's default directory for dictionaries (to find out what your default directory is, select the Settings/Select Dictionaries command and check the path given in the heading for the Available dictionaries box).

8.	Finish creating a new personal dictionary by connecting it to MOT with the Select Dictionaries command in the Settings menu. If you used the default directory as instructed above, the new personal dictionary will automatically appear in the list of available dictionaries. For more details, see Selecting Dictionaries.

If you have created a Cyrillic personal dictionary with an earlier version of MOT, you cannot open it directly in the new MOT Dictionary Editor. When first opening the dictionary, use the Maintenance/Open Text File command and save the dictionary in MOT format (described in 6 and 7 above). After that, you can edit it with the MOT Dictionary Editor.


General

The MOT dictionary software is reliable and easy to use. In the unlikely event of a problem, MOT uses error messages to inform the user of possible errors and problems. The error messages are explained the next section. If you run into difficulties, please check the explanation of the error message. If this does not help, do not hesitate to contact Kielikone Ltd. We welcome questions and feedback concerning MOT.

E-mail:	mot@kielikone.fi

Phone:	+358 9 6129 930

Fax:	+358 9 6129 9399

Mail:	Kielikone Ltd
                     	Vattuniemenkatu 3
                   	P.O. Box 126
                   	00211 HELSINKI, FINLAND

                   	(Please write "MOT Support" on the envelope.)

Home Page:	http://www.kielikone.fi

When contacting us, please describe the problem and specify the platform (Windows 98, Windows 2000 etc.) you are using. We will also need to know which version of MOT you are using (2.2, 98, 3.0 Standard, 4.0 Standard, 4.0 Professional Intranet etc.).


Error Messages

Some of the most common error messages of MOT are explained below.

22 License file is corrupt.

There are errors in the network version's license files.

40 Unable to read old type hash file.

MOT was unable to read the dictionary file.

41 Able to read only INTEL type of hash file.

The dictionaries of the Macintosh versions of MOT are not compatible with the dictionaries of other versions.

82 Error reading license files.

The PFIN.BIN file is corrupt.

86 No free licenses available. Please wait for a while and try again.

The maximum number of simultaneous users has been reached. Please wait until someone quits MOT. If a user has started MOT, but has not used it for 15 minutes, his/her license will be freed automatically.

If no licenses are in use, check that the workstation clock has the correct time. License control will not function correctly unless the clocks of the workstations show approximately the same time.

You can reset the license control by deleting the HAKU.SET file. Remember to grant write permission for the file HAKU.NET the next time MOT creates it.

101 Given serial number is invalid.

The serial number that appears after "SN" in the workstation-specific settings in the System Registry does not match the serial number of the license files in the directory of the program. Run the workstation installation. It is also possible that the license files are corrupt in some other way.

103 Unable to create or write license file.

PFIN.BIN and HAKU.NET are license files; the last one, howevere is not always necessary.

104 HAKU.NET file is read-only.

HAKU.NET is used for managing licenses. All users should have write access to this file. The file is created when MOT is started for the first time from a computer that has write access to the directory where MOT is located.

106 Cannot find serial number. Did you finish workstation installation?

MOT cannot find a serial number in the workstations System Registry at HKEY_CURRENT_USER\Software\Kielikone\MOTSTD\xxxxxxx\SN.

Install MOT on the workstation by running the program TYOASWIN.EXE in the MOT directory.

208 Unable to create file.

Check that you have write permission to the dictionary files and directory, and that there is enough disk space. If you are converting a personal dictionary into text format, the dictionary may be corrupt.

210 Unable to create dictionary (see ERR file for details).

Check that you have write permission to the dictionary files and directory, and that there is enough disk space.

300 Unable to open file.

Unable to open file. Check the permissions of the file.

301 Cannot read file.
303 Cannot read file.
304 MOT dictionary access file xxx read error.

The program was unable to read the file.

305 MOT dictionary files are incompatible.

The dictionary files are corrupt. Reinstall the dictionary.

306 The dictionary is not connected with Worder serial number.

The serial numbers of the Worder and the dictionary do not match. The commercial dictionaries are associated with MOT Worder using BIN files (e.g. ENTEKA.BIN). If you are using many different kinds of MOT licenses, the installation disks may have been mixed. Look for the correct BIN file on the first installation disk (or from the Worder CD-ROM) and copy it to the dictionary's or Worder's folder.

307 Unable to read dictionary on network disk.

Copy the dictionary to the hard disk.

308 This Worder version cannot read this file.

Update your Worder.

309 File is not a dictionary file.

The data fields required of the dictionary file were not found in the file.

310 Error in writing file.

Check the write permission of the file and the available disk space.

315 Dictionary file is corrupt.

The data fields required of the dictionary file were not found in the file.

317 Sort file is corrupt.

The .SOR file of the dictionary is corrupt.

319 Hash file is corrupt.

The .HAS file of the dictionary is corrupt.

320 Hash file version number is too big.

Update your Worder or disconnect the dictionary.

324 Cannot start Help.

The Help file must be located in the MOT directory. The help file is named either MOTSTDFI.HLP or MOTSTDEN.HLP, depending on the user interface language.

501 Memory allocation (xx bytes) failed.

Close some programs or increase the allocated memory.

502 Unfortunately your test period has ended. For a commercial version please contact Kielikone Ltd.

Contact Kielikone Ltd.

503 No free licenses available. Please wait for a while and try again.

The number of licenses is controlled with the file NAKU.NET. If no-one is using the program, delete this file. MOT will recreate it, as long as you have write permission to the MOT directory.

521 Language data is not available.

522 Field data is not available.

525 Common dictionary configuration has changed.

This is not an error; it is a notification.

531 Cannot open file xxxx for reading.

Check the read permission of the file.

532 Reading of file xxxx failed.

File may be corrupt.

541 Cannot open file xxx for writing.

Check the write permission of the file.

542 Writing of file xxxx failed.

Check the write permission of the file.

543 File xxx is not a file of the terminological database.

File may be corrupt. Reinstall the program.

561 Cannot open file xxxx for reading and writing.

Check the permissions of the file.

601 Cannot open vocabulary: vocabulary is being updated (xxxx).

Ask the user in question to close the database. Only one user may edit the database at a time.

602 Closing of vocabulary failed.

Close the application and try opening the database again.

603 Failed to connect the new vocabulary xxxxx.

MOT automatically associates a new dictionary .

650 Cannot save term record. Record does not contain any of the required fields.

Add at least one search field to the record.

659 Connection of database xxx failed.

Check the file's read permission, etc.

670 Reading of the program setting xxx failed.

Check the file's read permission, etc.

671 Creating of file xxxx failed.

Check the file's write permission, etc.

671 Creating of file xxxx failed.

Check the file's write permission, etc.

674 Internal error during the dictionary generation.

Publish-operation may have failed. Check the content of the published dictionary.

710 The dictionary zzzzz license file cannot be found. Check the dictionary installation.

The file with the extension BIN is needed for the dictionary.

713 The dictionary is not connected with Worder serial number.

Contact Kielikone Ltd.

900 Operation cancelled, file '%s' already exists.

998 Application error.

Contact Kielikone Ltd.

999 Undocumented exception (code xxx). Write down code and contact Kielikone Ltd.

Contact Kielikone Ltd.

x. Internal error.

Unknown error x.

Several errors may produce this message. Please write down the number of the message and contact Kielikone Ltd.


MOT Licence Agreement

Read this agreement carefully before you start using the MOT software. By starting to use the software you agree to be bound by the terms of this agreement. If you do not agree to the terms of this agreement, promptly return the software together will all accompanying material for a full refund. Should this agreement, its interpretation or any other related issue require further clarification, please contact Kielikone Ltd.

GRANT OF LICENSE

When you have purchased the software and agreed to the terms of this agreement, Kielikone Ltd. grants you the right to use and the warranty for one copy of the software according to this agreement so that, at a time,  the software is used on one single computer, or in a number of workstations separately agreed upon. The software may not be transferred electronically or conveyed in any manner through a computer network and it may not be used in a network without a written permission granted by Kielikone Ltd.

Kielikone Ltd. grants the purchaser only the rights specifically listed in this agreement. All rights not granted to the purchaser herein are reserved by Kielikone Ltd.

COPYING AND MODIFYING THE SOFTWARE

The software may be copy-protected. By copyright law the copying of protected or unprotected software or other material accompanying the software is acceptable only if it is necessary in licensed use of the software. Unlawful copying, including that for personal use, is prohibited. You may make one copy of the software for backup purposes.

The software may not be modified or used as a part of other programs without the written permission of Kielikone Ltd. The material accompanying the software may be used without the written permission of Kielikone Ltd. only when using the software according to the terms of this agreement.

TRANSFERRING THE USER LICENSE

Only the purchaser has the right to use the software. The software may be sold, rented or otherwise transferred only if Kielikone Ltd. grants a written permission. The user license of the original purchaser expires and the recipient must comply with the terms of this agreement. The software may not be used for educational purposes -  neither subject to nor free of charge - without the permission of Kielikone Ltd.

TERMINATION

The right to use this software terminates immediately without notice if the purchaser fails to comply with any provision of this License Agreement. If the user license expires, the software, all copies of it, and all materials included in the package must be destroyed at once.

UPDATING

Kielikone Ltd. issues updated versions of the software bound by this agreement. The holder of the user license may update the software by paying the updating fee and by returning to Kielikone Ltd. both the completed registration sheet and the original diskettes or CD-ROM disc containing the old version,  and by agreeing to comply with other updating terms determined by Kielikone Ltd.

If the software has been copy-protected, the copyrights of the diskettes must be reestablished before returning them. Updates are available free of charge to purchasers who have signed a customer support agreement. Updating and customer support fees depend on the prevailing price list. When updating software, the right to use the older version of the software terminates.

WARRANTY

Kielikone Ltd. warrants that the material on which the software is recorded is free from defects in materials and workmanship for a period of six (6) months from the date of delivery. The software and written material are delivered "as is" without warranty of any kind. Kielikone Ltd. does not warrant, guarantee or make any representations regarding the use, or the results of use, or the software or included written material in terms of correctness or accuracy. This applies to all material accompanying the software. All risks with respect to the use of the software are transferred to the purchaser. Kielikone Ltd. is to no extent liable for service or correcting or removing defects.

In case of failure in the product during the period covered by the warranty Kielikone Ltd. shall replace the faulty product with a new one. This does not apply to damages caused by accident, misapplication or abuse. The above mentioned warranty is the only warranty given. No other advice or oral agreements shall make Kielikone Ltd. liable.

PLACE OF JURISDICTION

Disputes over this agreement are settled in the lower court of the forum domicilii of Kielikone Ltd. or the lower court in the place of residence of the defendant. This agreement is governed by the laws of Finland.

Please fill in the registration form and send it to Kielikone Ltd.